Managed Print Consulting

Is Your Print Environment
Working For You?

Most organizations are paying more than they should for managed print — and don't know it. True Measure Advisors brings 20+ years of hands-on MPS expertise to help you optimize your fleet, control costs, and hold your vendor accountable.

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What We Do

Managed Print Consulting That Goes Beyond the Surface

Managed print consulting isn't just about getting a lower cost-per-copy. It's about understanding the full picture — your fleet composition, volume patterns, service terms, lease obligations, and whether your vendor is actually delivering what your contract promises.

We bring 20+ years of managed print and copier industry experience to every engagement — the kind of knowledge that only comes from having lived inside this industry, not from studying it.

Comprehensive cost-per-copy rate analysis and benchmarking
Fleet utilization and right-sizing assessment
Service level and response time review
Lease structure and buyout evaluation
Vendor performance and accountability review
Contract renewal strategy and negotiation support
RFP development for new vendor procurement
20+
Years in Managed Print
$M+
in Contracts Reviewed
100%
Vendor Neutral
What's Included

A Complete Managed Print Health Check

01
Cost-Per-Copy Analysis
We benchmark your current CPC rates against current market standards — for both black & white and color output — to determine whether you're paying a fair price or being overcharged.
02
Fleet Right-Sizing
Are you paying for more devices than you need? Or the wrong mix of devices for your volume? We review your fleet composition and utilization data to identify consolidation opportunities and cost savings.
03
Contract Term Review
We read the fine print so you don't have to — reviewing your service obligations, auto-renewal clauses, escalation provisions, and exit terms to make sure you're not locked into unfavorable conditions.
04
Vendor Accountability Review
Is your vendor actually delivering on their service commitments? We review response times, uptime, supplies delivery, and billing accuracy to hold them to the terms of the contract.
05
Lease Structure Analysis
Equipment leases are often where the biggest surprises hide. We review your lease terms, buyout options, and end-of-term obligations to ensure you have a clear picture of your total financial commitment.
06
Renewal Strategy
Approaching renewal? We help you determine whether to renegotiate with your current vendor or go to market — and if you go to market, we build an RFP that gets you responses you can actually compare.
Who This Is For

Right for Your Organization If...

You Haven't Reviewed Your Contract Recently
If your managed print contract is more than 2 years old and you haven't had an independent review, there's a good chance market rates have moved — and not in your vendor's direction.
Your Renewal Is Coming Up
The 90 days before a contract renewal is your window of leverage. We help you understand what fair looks like before you sit down at the negotiating table.
You're Not Sure You're Getting What You're Paying For
Service issues, billing discrepancies, or a feeling that your vendor isn't delivering — we help you evaluate performance objectively and give you the language to hold them accountable.
You're Planning a New Procurement
Whether you're going to market for the first time or rebidding an existing contract, we help you build an RFP that attracts serious vendors and gets you responses you can actually compare.
Education, Government & Healthcare Organizations
Public sector and healthcare organizations often have unique procurement requirements and budget constraints. We understand these environments and tailor our approach accordingly.
Corporate & Multi-Location Businesses
Multi-site organizations often have inconsistent fleet standards and pricing. We help you identify standardization opportunities and negotiate enterprise-level terms.
How It Works

Our Managed Print Consulting Process

1
Share Your Contract
Send us your current managed print agreement, lease terms, and any recent invoices. Everything is kept strictly confidential.
2
We Review & Analyze
We conduct a thorough review of your pricing, terms, fleet composition, and service commitments — benchmarked against current market standards.
3
You Get a Clear Report
We deliver a plain-language summary of our findings — what's fair, what's not, what's missing, and what we recommend you address before renewal.
4
Optional Next Steps
If you want to take action — negotiate, go to market, or build an RFP — we can support that too. No obligation to go further after the review.

Start With a Free Contract Review

Send us your managed print contract and we'll take a look — no cost, no obligation, no sales pitch. Just an honest assessment from someone who knows this industry inside and out.

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Related Services

You Might Also Need

Copier Contract Review
Focused specifically on copier and MFP lease and service agreements — what they say, what they cost, and what you should change.
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RFP Consulting
Ready to go to market? We help you build an RFP that attracts the right vendors and gets you responses you can actually compare.
Learn More →
Technology Procurement
Beyond print — advisory support for technology procurement, vendor selection, and contract negotiation.
Learn More →
Common Questions

Frequently Asked Questions

What does a managed print consultant actually do?+
A managed print consultant reviews your print environment independently — assessing your fleet, pricing, contracts, and vendor performance — and provides objective recommendations to reduce costs and improve value. Unlike a vendor rep, we have nothing to sell you and no financial stake in what you decide.
How do I know if I need a managed print consultant?+
If your managed print or copier contract is more than two years old, if you're approaching a renewal, if you're not sure your vendor is delivering what you're paying for, or if you've never had an independent review — you almost certainly have something to gain from a consultation.
How long does a managed print review take?+
An initial contract and pricing review typically takes 3–5 business days after we receive your documentation. More comprehensive fleet assessments or multi-site reviews may take longer. We'll give you a clear timeline at the start of every engagement.
Do you work with organizations of all sizes?+
Yes. Whether you're a single-location business with a handful of devices or a multi-site organization with a large managed print fleet, the same principles apply — and the same risks exist. We tailor our approach to the size and complexity of your environment.
What information do I need to share for a contract review?+
Your current managed print or copier service agreement, your equipment lease (if separate), and recent invoices if available. Everything is kept strictly confidential. We can work with PDFs and don't need original documents.
Is the initial review really free?+
Yes, completely. We offer a free initial contract review with no obligation to engage further. If you want to take action — renegotiate, go to market, or build an RFP — we can support that as a paid engagement. But the initial review costs you nothing.