Print Fleet Assessment & Optimization

Is Your Print Fleet
The Right Size — at the Right Price?

Many organizations have print fleets that grew organically over time — devices added here, leases renewed there, contracts signed under deadline pressure. The result is often an inefficient, overpriced fleet that nobody has taken a hard look at in years. True Measure Advisors provides independent print fleet assessments that give you a clear, objective picture of what you have, what you're paying, and what you should do about it.

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Why This Matters

Most Print Fleets Are Bigger — and More Expensive — Than They Need to Be

Print environments change. Offices consolidate. Workflows shift to digital. Headcounts change. But device fleets and the contracts that support them often stay the same — because nobody has taken a systematic look at whether they still make sense.

An independent fleet assessment gives you the data and analysis you need to make confident decisions — whether that's consolidating devices, renegotiating your contract, going to market for a new vendor, or simply confirming that your current setup is sound.

Common Findings
Devices in low-traffic locations running at a fraction of their contracted minimum volume
Cost-per-page rates significantly above current market benchmarks
Multiple lease end dates creating a fragmented, hard-to-manage renewal schedule
Devices that no longer match current workload — too large, too small, or the wrong capability mix
Service response times or uptime rates that don't meet contractual commitments
What's Included

A Complete Fleet Assessment

01
Device Inventory & Utilization Analysis
A complete review of your current fleet — device types, ages, locations, and actual monthly volumes — to understand what you have and how it's being used across your organization.
02
Cost-Per-Page Benchmarking
Your current cost-per-page rates compared against current market standards for your device types and volume levels — giving you a clear picture of whether you're paying a fair price or overpaying.
03
Right-Sizing Recommendations
Based on actual volume data, we identify consolidation opportunities, devices that should be upgraded or downgraded, and locations where the current equipment no longer fits the workflow.
04
Lease Renewal Strategy
A clear view of your upcoming lease expirations with recommendations on what to renew, what to replace, and how to structure future agreements to avoid the fragmentation that makes fleets hard to manage.
05
Vendor Comparison & Negotiation Support
If the assessment reveals that going to market makes sense, we help you build an RFP or run a competitive quote process — and support vendor evaluation and negotiation with objective, data-driven analysis.
06
Actionable Summary Report
A plain-language report that summarizes findings, quantifies savings opportunities, and provides specific, prioritized recommendations — written for decision-makers, not just technical staff.
Who This Is For

Organizations That Benefit Most

School Districts & Higher Education
Education organizations often have large, distributed fleets across multiple buildings — and contracts that haven't been independently reviewed in years. We help you understand what you have and what it should cost.
Municipalities & Government Agencies
Public sector organizations face budget pressure and procurement scrutiny. An independent fleet assessment provides the objective data needed to justify decisions and demonstrate fiscal responsibility.
Healthcare Organizations
Healthcare environments have complex printing needs across clinical and administrative functions. We help ensure your fleet is appropriately sized, compliant, and cost-effective.
Multi-Location Businesses
Companies with offices across multiple locations often have inconsistent fleet standards and pricing. We identify standardization opportunities and help you negotiate enterprise-level terms.
Organizations Approaching Renewal
The 90 days before contract renewal is your window of maximum leverage. A fleet assessment gives you the data you need to negotiate from a position of knowledge — not vendor assumptions.
Organizations Without Internal Expertise
Most organizations don't have someone on staff who knows what managed print should cost or how to evaluate vendor claims. We provide that expertise independently — without any vendor agenda.
How It Works

Our Fleet Assessment Process

1
Share Your Information
Send us your current device list, contract, and recent invoices. We keep everything strictly confidential and can work from whatever documentation you have available.
2
We Analyze
We review your fleet composition, utilization data, pricing, and contract terms — benchmarking against current market standards and identifying where the biggest opportunities lie.
3
You Get a Clear Report
A plain-language summary of findings, savings opportunities, right-sizing recommendations, and lease renewal strategy — written for decision-makers.
4
Take Action
Act on the findings yourself, or engage us to support renegotiation, RFP development, or vendor evaluation. No obligation to go further after the assessment.

Start With a Free Consultation

Tell us about your print environment and we'll discuss what an assessment would involve, what we'd look for, and what you're likely to find. No cost, no obligation.

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Common Questions

Frequently Asked Questions

How is a fleet assessment different from a contract review?+
A contract review focuses specifically on the terms of your service agreement — pricing, clauses, renewal provisions, and obligations. A fleet assessment is broader — it looks at the physical fleet itself, utilization patterns, right-sizing, and lease strategy, in addition to contract terms. They're complementary and we often recommend both.
What information do we need to provide?+
At minimum, your current device list, your managed print service contract, and recent invoices. Volume data from your devices is very helpful if available — but we can work with whatever you have. We'll tell you exactly what we need at the start of the engagement.
How long does a fleet assessment typically take?+
A standard assessment for a single-site organization typically takes 5-7 business days after we receive your documentation. Multi-site or larger fleet assessments take longer — we'll give you a specific timeline based on your situation.
Will this disrupt our operations?+
No. Our assessment is conducted using documentation you provide — we don't need physical access to devices or any disruption to your day-to-day operations. Everything is handled remotely and confidentially.
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